Consent and Release Forms

Consent and Release Forms

Click the below links to access a PDF of the current Consent and Release forms used by Manchester UMC:

Please fully complete both pages of the form (including initialing the bottom of page 1) and return to the pastor or staff person who supports your ministry. They will process your form and send you a copy for your records. Your Consent and Release form is valid until the expiration date contained on the form or until you withdraw your consent in writing to the staff person who supports your ministry.

Complete One Manchester UMC Consent Form

Your completed consent form is valid for all church-sponsored programs offered by Manchester UMC. If you participate in multiple Manchester UMC activities, you only need to complete one consent form for the church.

Note: If a partner organization (e.g. Habitat for Humanity, Kingdom House, etc.) requires their own Consent and Release form, you will need to sign their form in addition to one for the church.

Have I Already Completed a Consent Form?

You’ll find a listing of adults who have completed a Manchester UMC consent form as well as the expiration date for their consent on our consent expiration page. Forms completed within the last 7 days may not appear on the list yet. If you do not see your name listed and you have already completed a consent form, please contact your staff ministry leader for assistance. Questions about consent forms for minors or vulnerable adults should be directed to the ministry leader.

When Do Consent Forms Expire?

Manchester UMC consent forms expire in the month of August. If you’ve already completed a consent form and want to see when your consent expires, visit our consent expiration page. You’ll also find the expiration date for your consent on page two of the consent form.

When is a Consent Form Necessary?

Church policy (as approved by the Leadership Board) requires participants to complete consent forms in the following situations:

  1. Activities involving demolition, renovation and/or construction
  2. Activities involving dangerous equipment, places or spaces
  3. Off-campus mission trips/projects
  4. Off-campus activities involving minors
  5. Due to Covid-19, consent forms are also required for minors and volunteers participating in our preschool and youth programs.
  6. Sports programs

Examples of church-sponsored programs where volunteers must complete a Manchester UMC consent form are:

  1. Midwest Distribution Center Trips (Criteria: 1, 2 & 3)
  2. Habitat for Humanity Projects (Criteria: 1, 2 & 3)
  3. Mozambique Trips (Criteria: 1, 2 & 3)
  4. VIM Trips (Criteria: 1, 2 & 3)
  5. Emergency Response Team Projects (Criteria: 1, 2 & 3)
  6. Christmas Tree Lot (chainsaw operators only) (Criteria: 2)
  7. Youth Ministry Events (Criteria: 2, 3, 4 & 5)
  8. Epworth Cooking Nights (Criteria 2 & 3)
  9. Social Justice (only those going offsite) (Criteria: 1, 2 & 3)
  10. Boy Scout Kids (only those going offsite) (Criteria: 1, 2 & 4)
  11. Preschool Kids (Criteria: 5)
  12. Children and Family Kids (only those going offsite) (Criteria: 4)
  13. Kid Choirs (on those going offsite) (Criteria: 4)
  14. One for the Crow Gardening (Criteria: 2 & 3)
  15. MO-Hab Riders (Criteria: 2 & 3)
  16. Campfires (onsite and offsite) (Criteria: 2)
  17. Basketball or Volleyball Teams (Criteria: 6)

Why Do We Use Consent Forms?

Consent and release forms are commonly used by churches, non-profit agencies, businesses, etc. to help mitigate risk for the organization as well as its employees and program leaders. Manchester UMC’s form also gives participants the opportunity to determine who is contacted in an emergency situation and permits program leaders to share important information with emergency care providers should a participant have a medical situation during the church-sponsored program.

Additionally, if someone is hurt on a Manchester UMC activity and requires medical care, Missouri law does not protect most employees, leaders or volunteers who may provide immediate first aid (when timing is often most critical). This can leave other volunteers, ministry leaders and/or staff vulnerable in the rare case that accidental harm is caused (despite the best of intentions) in rendering first aid before first responders arrive.

It’s important to note that Manchester UMC’s waiver does NOT excuse any harm caused by intentional misconduct or gross negligence by those involved.

Manchester UMC also utilizes consent forms as a transparent way to inform volunteers of potential risks and advise them upfront how the church will respond should something unexpected occur during a church-sponsored program. Many of our partner organizations (e.g. Habitat for Humanity, Kingdom House, Midwest Distribution Center, Boy Scouts, Volunteers in Mission, etc.) also require participants to sign a consent form as part of their programs for the same reasons.

Have Questions?

Please speak with the pastor or staff person who supports the church-sponsored program.