Consent and Release Agreements

Consent and Release Agreements

NOTE:  Effective, July 1, 2022, the below Consent and Release agreements must be completed online. You will be emailed a copy of the signed document for your records once submitted.

Please choose a version based on the age of the program participant:

Your completed Consent and Release agreement is valid for all church-sponsored programs offered by Manchester UMC. If you participate in multiple Manchester UMC programs, your Consent and Release agreement is valid for all of them.

If a partner organization (e.g. Habitat for Humanity, LifeWise, Epworth, etc.) requires their own Consent and Release agreement, you will need to sign their form in addition to one for Manchester UMC.

Frequently Asked Questions

Have I Already Completed a Consent & Release Agreement?

You’ll find a listing of adults who have completed a Manchester UMC Consent and Release agreement as well as the expiration date for their consent on our consent expiration page. Consents completed within the last 7 days may not yet appear on the list yet. If you do not see your name listed and you have already completed a Consent and Release agreement, please contact your staff ministry leader for assistance.

Questions about Consent and Release agreements for minors should be directed to the staff leader.

When Do Consent & Release Agreements Expire?

Each Consent and Release agreement is valid until the expiration date contained on the form unless consent is withdrawn in writing according to the terms of the document. If you’re unable to locate your copy of a Consent and Release agreement and want to know when your consent expires, please visit the consent expiration page.

When is a Consent & Release Agreement Necessary?

Church policy (as approved by the Leadership Board) requires participants to complete Consent and Release agreements in the following situations:

  1. Activities involving demolition, renovation and/or construction
  2. Activities involving dangerous equipment, places or spaces
  3. Off-campus mission trips/projects
  4. Off-campus activities involving minors
  5. Due to Covid-19, consent forms are also required for minors and volunteers participating in our preschool and youth programs.
  6. Sports programs

Examples of church-sponsored programs where persons must complete a Manchester UMC Consent and Release agreement before participating are:

  1. Midwest Distribution Center Trips (Criteria: 1, 2 & 3)
  2. Habitat for Humanity Projects (Criteria: 1, 2 & 3)
  3. Mozambique Trips (Criteria: 1, 2 & 3)
  4. VIM Trips (Criteria: 1, 2 & 3)
  5. Emergency Response Team Projects (Criteria: 1, 2 & 3)
  6. Christmas Tree Lot (chainsaw operators only) (Criteria: 2)
  7. Youth Ministry Events (Criteria: 2, 3, 4 & 5)
  8. Epworth Cooking Nights (Criteria 2 & 3)
  9. Social Justice (only those going offsite) (Criteria: 1, 2 & 3)
  10. Boy Scout Kids (only those going offsite) (Criteria: 1, 2 & 4)
  11. Preschool Kids (Criteria: 5)
  12. Children and Family Kids (only those going offsite) (Criteria: 4)
  13. Kid Choirs (on those going offsite) (Criteria: 4)
  14. One for the Crow Gardening (Criteria: 2 & 3)
  15. MO-Hab Riders (Criteria: 2 & 3)
  16. Campfires (onsite and offsite) (Criteria: 2)
  17. Basketball or Volleyball Teams (Criteria: 6)

Why Do We Use Consent & Release Agreements?

Consent and release agreements are commonly used by churches, non-profit agencies, businesses, etc. to help mitigate risk for the organization as well as its employees and program leaders. Manchester UMC’s agreement also gives participants the opportunity to determine who is contacted in an emergency situation and permits program leaders to share important information with emergency care providers should a participant have a medical situation during the church-sponsored program.

Additionally, if someone is hurt on a Manchester UMC activity and requires medical care, Missouri law does not protect most employees, leaders or volunteers who may provide immediate first aid (when timing is often most critical). This can leave other volunteers, ministry leaders and/or staff vulnerable in the rare case that accidental harm is caused (despite the best of intentions) in rendering first aid before first responders arrive.

It’s important to note that Manchester UMC’s waiver does NOT excuse any harm caused by intentional misconduct or gross negligence by those involved.

Manchester UMC also utilizes consent and release agreements as a transparent way to inform volunteers of potential risks and advise them upfront how the church will respond should something unexpected occur during a church-sponsored program. Many of our partner organizations (e.g. Habitat for Humanity, Kingdom House, Midwest Distribution Center, Boy Scouts, Volunteers in Mission, etc.) also require participants to sign a consent agreement as part of their programs for the same reasons.

Have Questions?

Please speak with the pastor or staff person who supports the church-sponsored program.

See Also: